On 25th May 2018 the law changed and the General Data Protection Regulations (GDPR) came into effect. It has brought higher standards for handling data and greater expectations for improved transparency, enhanced data security and increased accountability for processing personal data. As a result of this, schools (including academies like ours) will have a legal duty to comply with the GDPR.
The new GDPR (General Data Protection Regulation) replaced the former Data Protection Act (DPA) and is set to strengthen and unify all data held within an organisation. For schools, GDPR brings a new responsibility to inform parents, carers and stakeholders about how they are using personal data, who it is being used by and how we store it.
What does GDPR mean for schools?
A great deal of the processing of personal data undertaken by schools will fall under a specific legal basis, ‘in the public interest’. As it is in the public interest to operate schools successfully, it will mean that specific consent will not be needed in the majority of cases in schools.
GDPR will ensure data is protected and will give individuals more control over their data, however this means schools will have greater accountability for the data:
• Under GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. Parents (or the pupil themselves depending on their age – this will be determined by Parliament in the very near future) must express consent for their child’s data to be used outside of the normal business of the school.
• Schools must appoint a Data Protection Officer and be able to prove that they are GDPR compliant. For our school, we have assigned this role to an external body (GDPRis) and Mr Redford (Deputy Headteacher) will oversee the day-to-day operations as our school’s Data Protection Lead. The package that GDPRis offers is being used by other schools in Kent. Mr Redford will report directly to the Headteacher and Governing Body with data matters.
• Schools must ensure that their third party suppliers who may process any of their data is GDPR compliant and must have legally binding contracts with any company that processes any personal data. These contracts must cover what data is being processed, who it is being processed by, who has access to it and how it is protected.
• It will be compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the Information Commissioner Officer within 72 hours.
Below are documents we hope you will find useful.
GDPR - Information for Parents
Privacy Notice for Pupils and Parents